Event Registration

Fraternity & Sorority Life requires chapters to complete an event registration for all events hosted at a third-party venue involving contracts where alcohol will be served. Chapters should review the "Policy Regarding Alcohol at Events for Undergraduate Students" in advance of completing this form: bit.ly/nu-policy-alchol

All events must be registered no less than ten (10) days in advance of their scheduled date.

Contact Information

Please provide the contact information for your organization.
Organization
Chapter Representative Name Chapter Representative Name First Last
Chapter Representative Northwestern Email
Chapter Representative Phone Number Chapter Representative Phone Number - ### - ### ####
Co-Sponsoring Organization(s) [if any]
Co-Sponsoring Organization(s) Representative Email(s)
Co-Sponsoring Organization(s) Representative Name(s)
Chapter Advisor Name Chapter Advisor Name First Last
Please provide the
Chapter Advisor Email
Chapter Advisor Phone Number Chapter Advisor Phone Number - ### - ### ####
Event Details

Date, Time, & Location
Event Date Event Date / MM / DD YYYY
Event Start Time Event Start Time : HH MM AM/PM
Event End Time Event End Time : HH MM AM/PM
What is the location of the event?

Please list the name of the venue and full address.
What type of event is this?

What type of event is this? Internal Private Event with Guest List External Public Event with Guest List Ticketed Event
Event Focus
What is the focus of the event?
Event Age Requirements
Are attendees required to be 21 years of age or older?

Are attendees required to be 21 years of age or older? Yes No
If attendees aren't required to be 21 years of age or older, what percentage/number of attendees are expected to be under 21?
Event Venue & Attendance

Events should not exceed capacity.
What is the capacity of the venue?
Is this event occupying an entire venue, or a portion of the venue?

Is this event occupying an entire venue, or a portion of the venue? Entire venue A portion of the venue
What is the expected attendance at the event?
Event Staffing

In the event of an emergency sober monitors may be contacted.
How many sober monitors will be responsible for event oversight? (Ratio should be 1:25)
Please upload a list of sober monitor(s) full names (first and last) and phone number(s).

Attach Files
Provision of Food & Water

Snacks and water should be provided.
What food, water and/or non-alcoholic beverages will be available for the event?
Event Transportation
What is the expected transportation used to and from the event?
What are the transportation plans in case of emergency?
Alcohol Management

Underage drinking shouldn't be occurring and hosts should be aware of the assumption of liability. Generally, alcohol can be served for no longer than five (5) hours at events, and alcohol service should conclude at least one (1) hour before the end of the event.
What are the alcohol service times within the event hours?
What measures will be taken to ensure alcohol is only available to those of legal drinking age? (e.g. wrist bands, separate area for 21+, etc.)
How will the venue enforce the minimum drinking age and monitor consumption?
How will you maintain compliance with bring-your-own-beverage (BYOB) check-in and distribution procedures?
Does this event include any activities whereby alcohol increases the risk of injury to students?
Risk Management Plan
Please upload your chapter's risk management plan. You may submit the plan you've already created for headquarters.

Attach Files
Signature

I hereby certify that the above statements are true and correct to the best of my knowledge.
Chapter Representative Signature Chapter Representative Signature First Last

Event Registration

Event Registration

Contact Information

Event Details

Event Focus

Event Age Requirements

Event Venue & Attendance

Event Staffing

Provision of Food & Water

Event Transportation

Alcohol Management

Risk Management Plan

Signature