Guild Lounge Event Information Sheet

This form provides our staff with information for all Guild Lounge Events.

Event Name:
Sponsoring Department or Organization
Chartstring Number:

Rental fee for Guild Lounge events:

$50.00/hr for Student Organizations

$62.50/hr for Departments

$75.00/hr for Sponsored Events.

This fee applies for the duration of any event, including setup and
cleanup time.
Organizer Name: Organizer Name: First Last
Organizer Email:
Organizer Phone Organizer Phone - ### - ### ####
Date of Event Date of Event / MM / DD YYYY
Organizer Arrival Time: Organizer Arrival Time: : HH MM AM/PM

Note: We begin to charge for use of the space 60 minutes prior to the event, unless the organizer/catering needs to arrive earlier (we would start charging at the arrival time in that case).
Event Start Time: Event Start Time: : HH MM AM/PM
Event End Time: Event End Time: : HH MM AM/PM

NOTE: We do charge for 60 minutes of cleanup time post-event
Are you planning to use the Guild Lounge for more than one date?

Are you planning to use the Guild Lounge for more than one date? Yes. This is a 2 Day Event. Yes. This is a 3 Day Event. No.
Second Date of Event: Second Date of Event: / MM / DD YYYY
Third Date of Event: Third Date of Event: / MM / DD YYYY
Will the setup and times be the same for each date?

Will the setup and times be the same for each date? Yes No
Please list the changes to the times or setup for each date:
Number of Attendees:
Please Read the Guild Lounge Reservation Policies

Please Read the Guild Lounge Reservation Policies I have read & agree to follow the Guild Lounge Reservation Policies
Briefly Describe the Event and How You Would Like the Room Setup (Lecture, Rounds, Reception, etc):
Guild Lounge Equipment Needs

Please Indicate what equipment you will be needing for your event
Number of 6' Rectangular Tables (4 Available)
Number of 8' Rectangular Tables (4 Available)
Number of Chairs (120 Available)
Number of 66" Round Tables (10 Available)

We can seat up to 9 per table with our chairs. If you need more than 90 seated at rounds, additional tables will have to be rented
Please Check Any Other Equipment You Will Need:

Please Check Any Other Equipment You Will Need: Lectern & Microphone Wireless Microphones Projector Connection for Music Player (ipod/iphone/etc) CD Player Piano Other Other
Catering Information

Please provide all information you currently have for catering.

Guild Lounge Catering List
Will you be having any catering at the event?

Will you be having any catering at the event? Yes No
Name of Catering Group:
Caterer Phone Number Caterer Phone Number - ### - ### ####
Catering Arrival Time Catering Arrival Time : HH MM AM/PM
Briefly Describe What Is To Be Served:

Buffet, Drinks, etc
Will Alcohol Be Served:

Will Alcohol Be Served: Yes No
Additional Equipment Rental

Tables, Chairs, etc
Will you be renting any additional tables and chairs? This includes renting cocktail or bistro tables

Will you be renting any additional tables and chairs? This includes renting cocktail or bistro tables Yes No
Name of Rental Company
Rental Company Phone Number Rental Company Phone Number - ### - ### ####
Rental Equipment Arrival Date Rental Equipment Arrival Date / MM / DD YYYY
Rental Equipment Arrival Time Rental Equipment Arrival Time : HH MM AM/PM
Rental Equipment Return Date Rental Equipment Return Date / MM / DD YYYY
Rental Equipment Return Time Rental Equipment Return Time : HH MM AM/PM
Briefly Describe the Rental Equipment You are Bringing In (how much, what is it, etc)

Guild Lounge Event Information Sheet

Guild Lounge Event Information Sheet

Guild Lounge Equipment Needs

Catering Information

Additional Equipment Rental