Lutkin Hall Event Information Sheet

This form provides our staff with information for all events in Lutkin Hall.

Event Name
Sponsoring Department, Student, or external Organization

Rental Fee for Lutkin Hall:

$20/hr for Student Organizations and Students

$35/hr for Departmental use

$100/hr for external use

This fee applies for the duration of any event, including setup and cleanup time.
Chartstring Number (or enter Check/Credit Card):

Rental Fee for Lutkin Hall:

$20/hr for Student Organizations and Students

$35/hr for Departmental use

$100/hr for external use

This fee applies for the duration of any event, including setup and cleanup time.
Organizer Name Organizer Name First Last
Organizer Email
Are you currently a student, faculty, or staff member at Northwestern?

Are you currently a student, faculty, or staff member at Northwestern? Yes No
Organizer Phone Organizer Phone - ### - ### ####
Date of Event Date of Event / MM / DD YYYY
Organizer Arrival Time Organizer Arrival Time : HH MM AM/PM

Note: We begin to charge for use of the space 30 minutes prior to the event, unless the organizer/catering needs to arrive earlier (we would start charging at the arrival time in that case).
Event Start Time Event Start Time : HH MM AM/PM
Event End Time Event End Time : HH MM AM/PM

NOTE: We do charge for 30 minutes of cleanup time post-event
Are you planning to use Lutkin Hall for more than one date?

Are you planning to use Lutkin Hall for more than one date? Yes. This is a multiple date reservation. No. We just need the space for one day.
Please list the additional dates and times you will be using the space:
Number of Attendees
Please Read the Lutkin Hall Reservation Policies

Please Read the Lutkin Hall Reservation Policies I have read & agree to follow the Lutkin Hall Reservation Policies
Lutkin Hall Equipment Needs

Please Indicate what equipment you will be needing for your event
Number of Tables needed in lobby

Tables for Box Office, Info tables, etc.
NOTE: Only 2 tables are allowed to be setup in the lobby.
Please Check Any Other Equipment You Will Need

Please Check Any Other Equipment You Will Need Wireless Handheld Mics (2 Available) Wireless Clip on Lav/Lapel Mics Projector & Screen Connection for Music Player (ipod/iphone/etc) Piano Other Other

Note: Piano tuning is paid for by the client. The fee is $150. Contact us if you want to test it before deciding on tunig
Do you want to pay to have the piano tuned? The fee is $150.

Do you want to pay to have the piano tuned? The fee is $150. Yes No I would like to play it before deciding.

You may schedule a time with Lutkin Hall staff to play the piano before deciding on tuning.
What will you need on the stage?
Do you need more microphones, or plan to plug instruments into the sound system? Please describe your plans.

There is a fee for equipment rental and staffing to use more mics or plug instruments in.
Catering Information

NOTE: All food and drink served in the Lutkin Hall MUST come from Northwestern Catering. To place your orders, contact Northwestern Catering at 847-467-6114. Exceptions can be made for recital receptions; contact us for approval.
Do you plan to have a reception following the event?

Do you plan to have a reception following the event? Yes No
Did you already plan for the reception in your reservation time?

Did you already plan for the reception in your reservation time? Yes No

We use the Event End Time (Question 11 above) as the end of your reservation.
Will you be having any catering at the event?

Will you be having any catering at the event? Yes No

Food and drink served in Lutkin Hall MUST come from Northwestern Catering. To place your orders, contact Northwestern Catering at 847-467-6114. Exceptions can be made for recital receptions; contact us for approval.
Briefly Describe What Is To Be Served:

Buffet, Drinks, etc

Lutkin Hall Event Information Sheet

Lutkin Hall Event Information Sheet

Lutkin Hall Equipment Needs

Catering Information