Ryan Auditorium Event Information Sheet

This form provides our staff with information for all events in Ryan Family Auditorium in TECH.

Event Name:
Sponsoring Department or Student Organization
Organizer Name: Organizer Name: First Last
Organizer Email:
Organizer Phone Organizer Phone - ### - ### ####
Date of Event Date of Event / MM / DD YYYY
Organizer Arrival Time: Organizer Arrival Time: : HH MM AM/PM

Note: We begin to charge for use of the space 30 minutes prior to the event, unless the organizer needs to arrive earlier (we would start charging at the arrival time in that case).
Event Start Time: Event Start Time: : HH MM AM/PM
Event End Time: Event End Time: : HH MM AM/PM

NOTE: We do charge for 30 minutes of cleanup time post-event
Are you planning to use Ryan Auditorium for more than one date?

Are you planning to use Ryan Auditorium for more than one date? Yes. This is a multiple date reservation. No. We just need the space for one day.
Please list the additional dates and times you will be using the space:
Number of Attendees:

Ryan Auditorium seats up to 600
Please Read the Ryan Auditorium Reservation Policies

Please Read the Ryan Auditorium Reservation Policies I have read & agree to follow the Ryan Auditorium Reservation Policies
Briefly Describe the Event your are hosting:
Please Check Any Audio/Video Equipment You Will Need:

Please Check Any Audio/Video Equipment You Will Need: Lectern and Microphone Projector & Screen Connection for Music Player (ipod/iphone/etc) Wireless Mics (We have 4 Handheld wireless mics)) Other Other

A student staff member will be onsite to help with all Audio/Video needs
Please describe in detail what Audio/Video equipment you need, and how you plan to use it (number of mics, do you have instruments, playing music from laptop, etc).
Will you be setting anything up in the lobby (Box Office, Info table, etc)? If so what are you setting up and how many tables/chairs do you need?
Additional Equipment Rental

Lighting or Sound Equipment, tables, chairs, other?
Will you be renting any additional tables and chairs or lighting and sound equipment?

Will you be renting any additional tables and chairs or lighting and sound equipment? Yes No
Name of Rental Company
Rental Company Phone Number Rental Company Phone Number - ### - ### ####
Rental Equipment Arrival Date Rental Equipment Arrival Date / MM / DD YYYY
Rental Equipment Arrival Time Rental Equipment Arrival Time : HH MM AM/PM
Rental Equipment Return Date Rental Equipment Return Date / MM / DD YYYY
Rental Equipment Return Time Rental Equipment Return Time : HH MM AM/PM
Briefly Describe the Rental Equipment You are Bringing In (how much, what is it, etc)

Ryan Auditorium Event Information Sheet

Ryan Auditorium Event Information Sheet

Additional Equipment Rental